Administrative Assistant

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American Trading International, Inc. (ATI) is a 45 employee / $50 million operation exporting USA food and beverages to over 80 markets worldwide. Beautiful Westside office with state-of-the-art facilities and resources, friendly atmosphere, with multi-cultural / multi-lingual staff, we are currently looking for long-term growth/career minded individuals.

We are hiring an Administrative Assistant who would report directly to our Controller. We are looking for talented, versatile and committed people who want to support the development of the company as well as international trade and export. American Trading International, Inc. is looking for the next ambitious, entrepreneurial spirited individual to join our team of dynamic and passionate leaders! Working within the faced paced International Trade industry, this opportunity offers a chance to work within a vibrant team and the ability to support the Logistics and Accounting team from an administrative and clerical perspective.



• Receive/Log packages for department
• Track sample requests/Send Samples
• Answer Phones
• Organize/Scan/File old transactions in the file room
• Primary Notary/Chamber of Commerce for Logistics department
• Pickup/drop off documents from Consulates and Chambers of Commerce in LA
• Pickup/drop off visitors from Airport/Hotels for ATI meetings
• Set up for customer/manufacturer visits to the office.
• Notary public – acquire notary certification, perform notary public on all export documents (with Admin as backup notary)
• Mail export documents to overseas customers using FedEx/UPS
• Mail docs to US-Arab Chamber of Commerce and various embassies and consulates located in U.S.
• Travel to Secretary of State in downtown Los Angeles for Apostille of docs
• Reformat shipping line contracts as needed
• Convert sticker files on Photoshop
• File completed transactions
• Print OBL’s
• Take meeting notes
• Schedule meetings with other department, reserve meeting rooms and arrange audio/visual support

Serve as back for the office manager in the following capacity:

• Answer phones
• Shares calendar with Office Manager to help answer questions from staff
• Helps with set up and cleanup of office events
• Helps organize storage of supplies and tracking inventory – reports finding to Office Manager so that supplies can be reordered and organized properly
• Carwash coupons – back up if Office Manager is not available to sell the coupons
• Maintain incoming shipment inventory/mail – reports to office manager about what is received
• Assists Office Manager in Maintaining the organization of the Sample Room
• Helps Office Manager when larger set up and take down of Conference rooms are required
• Notary – helps the office notary with docs that need to be notarized
• Helps Office Manager research: LA Events, hotel recommendations, restaurant recommendations
• Helps HR with newsletter preparations and drafts

Minimum Requirements:

• Bachelor’s Degree
• 2 year(s) of Administrative or office-related experience.
• Strong understanding of geography – Domestic and International
• Extreme attention to detail required with a high degree of accuracy
• Ability to work within a culturally diverse team environment
• Outstanding written and verbal communication skills, including proper pronunciation, grammar, and a consistently courteous and professional tone of voice at all times.
• Possess polite, confident, and excellent customer service skills; including listening and questioning skills.
• Ability to remain calm and professional during tense or stressful situations.
• Ability to multi-task.
• Capability to work in a fast paced, team oriented office environment.
• Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software programs
• Some knowledge of export
• Ability to travel within the Los Angeles area
• Authorized to work in the United States
• Fluent in verbal and written English


Preferred Requirements:

• Experience with billing, quality assurance and/or scheduling is a plus
• Notary is a plus
• Previous experience with SAP supply chain software is a plus
• Passion for International Trade and Global Affairs is a plus
• Ability so speak a foreign language is a plus


Salary & Benefits:


  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Travel Insurance
  • Life Insurance
  • 401K
  • Flexable Spending Account
  • Business Travel Insurance


Apply Now:



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