Credit and Accounts Coordinator

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American Trading International, Inc (ATI) is seeking an experienced Credit and Accounts Coordinator to join our team in Los Angeles, CA.



ATI has recently expanded our beautiful Westside office and is looking for sharp, smart, like-minded individuals to help take us to the next level!



ATI is a 20 year old Los Angeles, CA based export trading company specialized in USA food & beverage products, both branded and private label. We are currently seeking to fill a new position in our fast growing, dynamic work environment. ATI is a 45 employee / $50 million operation exporting to over 80 markets worldwide. We take pride in our state-of-the-art facilities, resources, friendly atmosphere, with a multi-cultural / multi-lingual staff speaking more than 20 languages. We now also operate on SAP.

 

Job Responsibilities:

Accounts Payable
• Process supplier invoices and reconcile all invoices according to department SOP
• Verify invoices submitted by different departments for accuracy
• Monitor invoices received via email/USPS to assure all invoices are being received and submitted for payment within terms
• Print, prepare, and mail out checks timely and efficiently
• Process and post payments to suppliers via credit card and wire transfer within terms
• Follow up with all vendor AP inquiries
• Review vendor statement of accounts and follow up accordingly
• Knowledge of how to apply any credits on account when processing payment
• Post vendor credits
• Manage petty cash distribution and bi-weekly reconciliation
• Submit credit applications and trade references to new suppliers
• Update supplier accounts on SAP as needed

Accounts Receivable
• Post customer payments to account
• Research payment discrepancies and contact customers accordingly
• Email company the “Daily Incoming Wire” report
• Post incoming and outgoing ACH payments
• Post customer invoices
• Post down payment request
• Post customer credit memos
• AR collections / email weekly Statement of Accounts (Report delinquent accounts to manager)
• Follow up with customers on all accounts receivable inquiries
• Email weekly “Invoice Request” list to logistics department

Credit Cards
• Monitor credit cards to process payments due, work with Supervisor to pay down credit cards
• Categorize credit card statements accordingly for management review

Month-end Close
• Work across departments to process and post all AP and AR for given month
• Issue employee expense reports and collect them timely
• Process and post credit card splits

Customer Claims
• Assist different departments on claims resolution and maintain claims packet for all claims made
• Main point of contact for different company departments on claims status

Other
• Assist management on various task / projects as deemed necessary

Requirements and Qualifications

Minimum Requirements:

• Bachelor’s Degree
• Interest in International Trade and Global Affairs
• 1 – 3 years accounting / bookkeeping experience
• Understand basic accounting operations to include all aspects such as accounts receivable and accounts payable as executed at ATI
• Understand basic reconciliation, journal entry, and other such financial transactions as executed at ATI
• Must be able to execute multiple projects and assignments without error and with high attention to detail
• Strong ability to follow-through project implementation and finish several on-going projects within budget and on time
• Ability to respond in a professional manner to members’ inquiries, research, requests, problems, or complaints; guides members to the appropriate staff for specific information and assistance

Preferred Requirements:

• Experience with SAP Software
• Relevant industry experience a plus
• Foreign language(s) a plus

An Ideal Candidate Must:

• Be able to self-motivate
• Be a mature individual with confidence and focus
• Be able to take, as well as give direction to best manage projects and others, and be able to identify when to step in during critical moments.
• Be forward thinking and able to issue spot the needs of the overall department and senior management. “Gets the Big Picture”
• Have a positive and personable demeanor while multi-tasking and working with time sensitive processes
• Have excellent written and verbal communication skills
• Be detail-oriented with a high degree of accuracy
• Able to follow-up / follow through without having to be reminded
• Be fluent in English both verbal and written
• Looking for long-term growth / a career-minded individual

 

COMPETITIVE AND COMPREHENSIVE BENEFITS PROGRAM:

  • Health Insurance (HMO & PPO Options Available)
  • Dental Insurance (HMO & PPO Options Available)
  • Vision Insurance
  • Optional Life Insurance
  • Business Travel Insurance
  • 401K
  • Flexible Spending Account
  • Generous Holiday, Sick and PTO policy

 

Apply Now:

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