Logistics AP Claims Coordinator

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Entry Level Accounts Payable Clerk needed for export trading company specialized in US food & beverage exports. We are currently seeking to fill an Entry Level Accounts Payable Clerk position in a fast growing, dynamic Export Trading Company. American Trading International, Inc. is a 40 employee / $50 million operation exporting USA food and beverages to over 80 markets worldwide.

Beautiful Westside office with state-of-the-art facilities and resources, friendly atmosphere, with multi-cultural / multi-lingual staff. Please feel free to visit our web site at: www.american-trading.com to learn more about us.



• Knowledge of compliance issues as they relate to claims processing
• Reviewing submitted claims for coverage, and making a determination as to whether a matter is covered under the applicable policy.
• Drafting actions plans, including coverage recommendations, for the approval of claims managers.
• Updating claims log as needed based on activity.
• Authorizing settlements based on liability and other considerations after receiving approval from claims management.
• Reviewing, approving, and reimbursing and collecting supplier/customer invoices and settlement.
• Conduct detailed bill reviews to ensure appropriate payment.
• Maintaining a claim file by accurately documenting all communications, activity, etc.

Process Vendor Invoices – Assure that all invoices are processed in a timely manner to take advantage of term discounts and remit payments within credit terms granted.
• Supplier invoices– Reconcile invoice with corresponding Inbound delivery and PO (3-way match). Coordinate with the purchasing and logistics department for any discrepancies on invoices
• Shipping invoices – Enter invoices verified and submitted by logistics. Monitor invoices received via email/USPS to assure all invoices are being submitted for payment
• Labels invoices – Enter invoices verified and submitted by labels. Monitor invoices received via email/usps to assure all invoices are being submitted for payment.

Claims Processing
• Knowledgeable of all open claims from start to finish.
• Communicate between departments on potential customer short payments and/or vendor credits.
• Investigate and analyze the root cause of all claims.
• Make recommendations to management as to ways to prevent recurring events that lead to claims.

Credit Memos
Receive and process credit memo packages from the logistics department to confirm that all back up documentation is attached and verify that the numbers are correct.

Notarize export documentation

An ideal candidate must:

• Be a mature individual with Confidence and Focus
• Dependable, Accountable, and Responsible
• Be able to take, as well as give, direction to best manage projects and others and identify when to step in during critical moments.
• Be Forward Thinking and able to issue spot the needs of the overall department and senior management. “Gets the Big Picture”
• Be able to Self-Motivate, be Highly Organized, and an effective communication.
• Have a positive and personable demeanor while multi-tasking and working with time sensitive processes
• Have excellent organization and verbal communication skills
• Be detail-oriented with a high degree of accuracy
• Able to Follow-Up / Follow Through without having to be reminded
• Be FLUENT in English both verbal and written
• Looking for long-term growth / career-minded
• Computer Skills: MS Office, Windows

Preferred Requirements:

• Relevant industry experience a plus
• Possess high degree of proficiency in SAP a plus
• Foreign language(s) a plus


Minimum Requirements:
• Bachelor’s Degree in Accounting, Finance, or other related field required
• Passion for International Trade and Global Affairs
• 1 – 3 years of work experience

Preferred Requirements:
• Relevant industry experience a plus
• Foreign language(s) a plus


Salary & Benefits:

  • Health Insurance (HMO & PPO Options Available)
  • Dental Insurance (HMO & PPO Options Available)
  • Vision Insurance
  • 401K
  • FSA
  • Business Travel Insurance
  • Life Insurance


Apply Now:



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